Biweekly Payroll Schedule for FY 2022-2023(May 2022 through Jul 2023)
E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.
| Pay Period | Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: | Electronic Timesheet Approvals Due by: | Pay Day | ||
|---|---|---|---|---|---|
|
May 28 – Jun 10 |
Jun 08 |
Jun 13 |
Jun 24 |
||
|
Jun 11 – Jun 24 |
Jun 22 |
Jun 27 |
Jul 08 |
||
|
Jun 25 – Jul 08 |
Jul 06 |
Jul 11 |
Jul 22 |
||
|
Jul 09 - Jul 22 |
Jul 20 |
Jul 25 |
Aug 05 |
||
|
Jul 23 – Aug 05 |
Aug 03 |
Aug 08 |
Aug 19 |
||
|
Aug 6 - Aug 19 |
Aug 17 |
Aug 22 |
Sep 02 |
||
|
Aug 20 – Sep 2 |
Aug 31 |
Sep 02* |
Sep 16 |
||
|
Sep 3 - Sep 16 |
Sep 14 |
Sep 19 |
Sep 30 |
||
|
Sep 17 – Sep 30 |
Sep 28 |
Oct 03 |
Oct 14 |
||
|
Oct 1 – Oct 14 |
Oct 12 |
Oct 17 |
Oct 28 |
||
|
Oct 15 – Oct 28 |
Oct 26 |
Oct 31 |
Nov 10* |
||
|
Oct 29 – Nov 11 |
Nov 09 |
Nov 14 |
Nov 25 |
||
|
Nov 12 - Nov 25 |
Nov 23 |
Nov 28 |
Dec 09 |
||
|
Nov 26 – Dec 09 |
Dec 07 |
Dec 09* |
Dec 23 |
||
|
Dec 10 – Dec 23 |
Dec 19* |
Dec 16* |
Jan 06 |
||
|
Dec 24 – Jan 06 |
Jan 04 |
Jan 09 |
Jan 20 |
||
|
Jan 07 – Jan 20 |
Jan 18 |
Jan 23 |
Feb 03 |
||
|
Jan 21 – Feb 03 |
Feb 01 |
Feb 06 |
Feb 17 |
||
|
Feb 04 – Feb 17 |
Feb 15 |
Feb 20 |
Mar 03 |
||
|
Feb 18 – Mar 03 |
Mar 01 |
Mar 06 |
Mar 17 |
||
|
Mar 04 – Mar 17 |
Mar 15 |
Mar 20 |
Mar 31 |
||
|
Mar 18 – Mar 31 |
Mar 29 |
Apr 03 |
Apr 14 |
||
|
Apr 01 – Apr 14 |
Apr 12 |
Apr 17 |
Apr 28 |
||
|
Apr 15 – Apr 28 |
Apr 26 |
May 01 |
May 12 |
||
|
Apr 29 – May 12 |
May 11 |
May 15 |
May 26 |
||
|
May 13 – May 26 |
May 24 |
May26* |
Jun 09 |
||
|
May 27 – Jun 09 |
Jun 07 |
Jun 12 |
Jun 23 |
||
|
Jun 10 - Jun 23 |
Jun 21 |
Jun 23 |
Jul 07 |
||
|
Jun 24 – Jul 07 |
Jul 05 |
Jul 10 |
Jul 21 |
||
|
Jul 08 - Jul 21 |
Jul 19 |
Jul 24 |
Aug 04 |
||
| *Due earlier than normal | |||||
All schedules are subject to change.
A printable PDF is also available
Monthly Payroll Schedule for FY 2022-2023(May 2022 through July 2023)
E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.
| Pay Period | Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: | Electronic Timesheet Approvals Due by: | Pay Day | ||
|---|---|---|---|---|---|
|
May 01 - May 31 |
May 04 |
May 27* |
May 31 |
||
|
Jun 01 - Jun 30 |
Jun 15 |
Jun 27* |
Jun 30 |
||
|
Jul 01 - Jul 31 |
Jul 13 |
Aug 01 |
Jul 29 |
||
|
Aug 01 - Aug 31 |
Aug 17 |
Sep 01 |
Aug 31 |
||
|
Sep 01 - Sep 30 |
Sep 07 |
Oct 03 |
Sep 30 |
||
|
Oct 01 - Oct 31 |
Oct 05 |
Nov 01 |
Oct 31 |
||
|
Nov 01 - Nov 30 |
Nov 02 |
Dec 01 |
Nov 30 |
||
|
Dec 01 - Dec 31 |
Nov 30 |
Jan 03 |
Dec 29* |
||
|
Jan 01 - Jan 31 |
Jan 11 |
Feb 01 |
Jan 31 |
||
|
Feb 01 - Feb 29 |
Feb 8 |
Mar 01 |
Feb 28 |
||
|
Mar 01 - Mar 31 |
Mar 8 |
Apr 03 |
Mar 31 |
||
|
Apr 01 - Apr 30 |
Apr 05 |
May 01 |
Apr 28 |
||
|
May 01 - May 31 |
May 03 |
Jun 01 |
May 31 |
||
|
Jun 01 - Jun 30 |
May 31 |
Jun 26 |
Jun 30 |
||
|
Jul 01 – Jul 31 |
Jul 12 |
Aug 01 |
Jul 31 |
||
| *Due earlier than normal | |||||
All schedules are subject to change.
A printable PDF is also available.
Adjunct Faculty Biweekly Payroll: Summer 2023
Summer adjunct appointments are due to HR by April 10
Seven-Week Session (A) & Online Learning I (E): May 15 – July 1, 2023
Online Learning II (F) July 3 – August 19, 2023
Payment for Teaching Actions Due to HR by May 5 and June 30, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
(A) & (E): May 26 |
4 |
May 11 |
July 7 |
|
(F): July 21 |
4 |
July 5 |
Sept 1 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Three-Week Session (C) May 22 – June 10, 2023
Payment for Teaching Actions Due to HR by May 19, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
June 9 |
2 |
May 24 |
June 23 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
1st Six-Week Session (B) May 22 – July 1, 2023
2nd Six-Week Session (D) July 3 – Aug 12, 2023
Payment for Teaching Actions Due to HR by May 19 and June 30, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
1st June 9 |
3 |
May 24 |
July 7 |
|
2nd July 21 |
3 |
July 5 |
August 18 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Washington College of Law: May 30 – July 27, 2023
Payment for Teaching Actions Due to HR by May 19, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
June 9 |
5 |
May 24 |
August 4 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Kogod School of Business Online
Term 2: April 3 – June 25, 2023
Term 3: July 3 – September 24, 2023
Term 1: Payment for Teaching Actions Due to HR by March 31, 2023
Term 2: Payment for Teaching Actions Due to HR by June 30, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
T2: April 28 |
6 |
April 12 |
July 7 |
|
T3: July 21 |
6 |
July 5 |
September 29 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
SIS Online Programs
May 1 – August 13, 2023
Payment for Teaching Actions Due to HR by April 21, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
May 12 |
8 |
April 26 |
August 18 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
SOC / SPA / CAS / OGPS Online Programs
Summer A: May 1 – June 25, 2023
Summer B: June 26– August 20, 2023
Payment for Teaching Actions Due on April 21 & June 16, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
A: January 20 |
4 |
January 4 |
March 3 |
|
B: March 17 |
4 |
March 1 |
April 28 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Adjunct Faculty Biweekly Payroll: Spring 2023
Fall adjunct appointments are due to HR by December 5th
Spring Semester (Main Campus): January 17 – May 10, 2023
WCL Adjunct Faculty: January 9 – May 13, 2023
Payment for Teaching Actions Due to HR by January 6, 2023
| First Pay Day | Number of Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
February 3 |
8 |
January 18 |
May 12 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Kogod School of Business Online
Term 1: January 9 – March 26, 2023
Term 2: April 3 – June 25, 2023
Term 1: Payment for Teaching Actions Due to HR by January 6, 2023
Term 2: Payment for Teaching Actions Due to HR by March 31
| First Pay Day | Number of Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
February 3 |
6 |
January 18 |
April 14 |
|
April 28 |
6 |
April 12 |
July 7 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
SIS Online Programs
January 9 – April 23, 2023
Payment for Teaching Actions Due to HR by January 6, 2023
| First Pay Day | Number of Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
February 3 |
8 |
January 18 |
May 12 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
SOC / SPA / CAS / OGPS Online Programs
Spring A: January 2 – February 26, 2023
Spring B: February 27 – April 23, 2023
Spring A: Payment for Teaching Actions Due by December 19, 2022
Spring B: Payment for Teaching Actions Due by February 17, 2023
| First Pay Day | Number of Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
A: January 20 |
4 |
January 4 |
March 3 |
|
B: March 17 |
4 |
March 1 |
April 28 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Important Employment Dates
Employees should be aware of the following dates that pertain to their payment processing.
June 30 Leave Balance Rollover
Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.
November 15 Update Contact Information
Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal.
December Compressed Processing
The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule.
Important Tax Dates
Employees should be aware of the following dates that pertain to tax filing and withholding.
January 31 W-2s Issued
All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.
February 15 Renew Withholding Exemption
All employees who currently file as exempt from withholding must submit a new federal and state withholding certificate every February.
March 15 1042-S for Foreign Nationals
Deadline to send out all Forms 1042-S to Foreign National employees. This form will be available electronically through the Glacier compliance portal.
April 15 Tax Day
Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.
June 15 1040NR for Nonresident Aliens
Deadline to file 1040NR if you are a nonresident alien who did not receive wages as an employee subject to U.S. income tax withholding.